WHAT IS IVETA?

IVETA is an organization and network of vocational educators, vocational skills training organizations, business and industrial firms, and other individuals and groups interested or involved in vocational education and training worldwide. IVETA is dedicated to the advancement and improvement of high-quality vocational education and training wherever it exists and wherever it is needed.

IVETA is working to create a new era in communication among vocational educators around the globe. Members include practitioners, researchers, and students in the field of vocational education and training as well as institutions, organizations, and companies actively engaged in human resource development.

IVETA strives to accomplish these purposes:

Benefits

IVETA promotes the cause of international vocational education and training and provides focused, in-depth coverage of critical issues in the field and of new and exciting approaches to those issues.

IVETA’s quarterly Newsletter brings you news of the organization, announcements of up-coming events, information on programs and developments, and reports of important conference presentations on the latest concepts and developments in vocational education and training worldwide.

An annual membership directory including telephone, Fax, E-mail, and other pertinent information about each IVETA member, provides quick and easy contact with a wide variety of your colleagues in vocational education and training across the globe.

IVETA's conferences and meetings provide opportunities for you to meet your global colleagues face to face and to share information and experiences for improving and advancing vocational education and training.

IVETA international membership provides a global network of contacts in vocational education and training—contacts eager to learn about the ideas, programs, techniques, and products that you have developed and to share their own ideas and products with you as well.

Why Join IVETA?

IVETA membership provides the opportunity to attend and participate in conference presentations and activities that foster and support the international exchange of ideas, issues, developments, and contacts in vocational education and training. IVETA — an official affiliate of the Association for Career and Technical Education (ACTE) — holds its annual general session at the ACTE convention in the December time frame. IVETA also holds international conferences throughout the world.

IVETA lets you participate in the free exchange of information, news, and ideas with your colleagues around the world.

IVETA lets you take advantage of all the services provided by the organization.

Finally, IVETA membership can help you make a difference in the education and lives of vocational students and adults across the globe. IVETA can be your contact with that community through its general sessions and other meetings, its publications, committee work, professional growth and development seminars, and other professional activities.

Joining IVETA

By joining IVETA, you become involved with an expanding, innovative organization that can help you reach out across international borders to assist in—and be assisted by—vocational education and training developments in many countries.

For further information:
Telephone: 1-(651) 770-6719, Fax: 1-(651) 305-9600
E-mail: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

CLICK HERE.  

WHAT IS IVETA?

IVETA is an organization and network of vocational educators, vocational skills training organizations, business and industrial firms, and other individuals and groups interested or involved in vocational education and training worldwide. IVETA is dedicated to the advancement and improvement of high-quality vocational education and training wherever it exists and wherever it is needed.

IVETA is working to create a new era in communication among vocational educators around the globe. Members include practitioners, researchers, and students in the field of vocational education and training as well as institutions, organizations, and companies actively engaged in human resource development.

IVETA strives to accomplish these purposes:

Benefits

IVETA promotes the cause of international vocational education and training and provides focused, in-depth coverage of critical issues in the field and of new and exciting approaches to those issues.

IVETA’s quarterly Newsletter brings you news of the organization, announcements of up-coming events, information on programs and developments, and reports of important conference presentations on the latest concepts and developments in vocational education and training worldwide.

An annual membership directory including telephone, Fax, E-mail, and other pertinent information about each IVETA member, provides quick and easy contact with a wide variety of your colleagues in vocational education and training across the globe.

IVETA's conferences and meetings provide opportunities for you to meet your global colleagues face to face and to share information and experiences for improving and advancing vocational education and training.

IVETA international membership provides a global network of contacts in vocational education and training—contacts eager to learn about the ideas, programs, techniques, and products that you have developed and to share their own ideas and products with you as well.

Why Join IVETA?

IVETA membership provides the opportunity to attend and participate in conference presentations and activities that foster and support the international exchange of ideas, issues, developments, and contacts in vocational education and training. IVETA — an official affiliate of the Association for Career and Technical Education (ACTE) — holds its annual general session at the ACTE convention in the December time frame. IVETA also holds international conferences throughout the world.

IVETA lets you participate in the free exchange of information, news, and ideas with your colleagues around the world.

IVETA lets you take advantage of all the services provided by the organization.

Finally, IVETA membership can help you make a difference in the education and lives of vocational students and adults across the globe. IVETA can be your contact with that community through its general sessions and other meetings, its publications, committee work, professional growth and development seminars, and other professional activities.

Joining IVETA

By joining IVETA, you become involved with an expanding, innovative organization that can help you reach out across international borders to assist in—and be assisted by—vocational education and training developments in many countries.

For further information:
Telephone: 1-(651) 770-6719, Fax: 1-(810) 454-6972
E-mail: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Click Below to Download

Arabic Version of the IVETA Brochure
English Version of the IVETA Brochure
French Version of the IVETA Brochure
Russian Version of the IVETA Brochure
Spanish Version of the IVETA Brochure
 

IVETA JOURNAL OF VOCATIONAL EDUCATION & TRAINING (IJVET)

Publication Guidelines

The International Journal of Vocational Education and Training reflects regional contributions and is international in scope. Its purpose is to provide a forum for the discussion of vocational education and training issues and practices; to assist in the dissemination of information on research and practice; and to strengthen the lines of communication among individual researchers and practitioners, institutions, and organizations. In addition, it provides a platform for individual views on relevant issues.

Some time ago, the Editorial Board passed a resolution requiring membership in IVETA in order to publish in the Journal. This was effective with Volume 14, Number 2. The Journal publishes feature articles on research, theory, and practice broadly related to international vocational education and training. The largest section of the Journal is devoted to empirical research articles. General articles and research manuscripts submitted for publication should be between 1,200 and 5,000 words in length and should adhere to rules in the most recent edition of the Publication Manual of the American Psychological Association (APA) with the
exception of placing tables in-column in the text where you prefer them to appear. Articles should deal with some relevant aspect of educational opportunity such as educational research, evaluation, instruction, teaching methods, policy making, or theoretical discourses
related to education and training.

In addition, the Journal solicits book, test, and computer hardware/software reviews (500-700 words) and research in brief manuscripts (800-1,200 words) with similar publication goals. Authors interested in submitting a manuscript are required to follow the APA
format as noted above. Starting on 1 September 2011, all manuscripts submitted for publication consideration by the International Journal of Vocational Education & Training must be submitted to: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Style and Submission Requirements

Copies. Manuscripts must be submitted to: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

 
Style. Adhere to the most recent edition of the Publication Manual of the American Psychological Association (APA) to format your manuscript. Please remember the exception:  Place any tables or figures in-column where they should appear. Any paper that does not
otherwise follow APA style will not be considered. Make certain that documentation (reference) format rules are double-checked. In addition, avoid footnotes, and do not include your name or affiliation on any page after the title page. No more than 5% of a paper’s text
should be direct quotations. Insert only one space after punctuation at the end of sentences.

Tables and Figures. Tables and figures should relate directly to the content of the manuscript and should not repeat information given in the text. Please remember that the Journal publishes in black and white, not in color. When creating or saving a copy of your
manuscript for Journal publication, please create tables and figures in black and white (you may need to return to your original manuscript and configure tables and figures for black and white reproduction). Figures should fit on one page. Tables should not exceed one page, and there should be no more than three tables per article. Also, do not place table or figure titles inside the table or figure.

General Articles and Research Manuscripts. General articles and research manuscripts must be between 1,200 and 5,000 words long, or not more than 25 typed pages (doublespaced). Authors should keep tables and figures to a minimum and include them in-column at the appropriate point(s) of insertion. Emphasis is placed particularly upon manuscripts that are research-oriented.

Cover Page and Title. Authors must include a cover page for each manuscript. This cover page should include the title of the manuscript and the name, address, phone number, email address, and institutional affiliation of each author. The title should be no more than 12 words.

Abstract. An abstract describing the manuscript should be included on a separate page. The abstract must be less than 120 words. Please follow APA guidelines when writing the abstract.

Book Reviews. Book reviews should be between 500 and 750 words in length and contain tthe following information: complete bibliographic entry, including cost (hard- and softcover, if available); the thesis of the book; a brief description of the argument (main ideas); sample passages quoted and/or commentary on writing style; shortcomings and strengths; intended audience (whom the book will most benefit in the international vocational education and training community); your opinion of the book; and what you think the book contributes to the international vocational education and training community.

Test Reviews. Test reviews should be between 500 and 750 words in length and contain the following information: complete bibliographic entry, including cost; the main purpose(s) of the test; a brief description of the administration and time; shortcomings and strengths; intended audience (whom will the test most benefit in the international vocational education
and training community.

Review Process. Once your manuscript has been received, it will be checked for conformity to style and Journal requirements, then forwarded to at least three peer reviewers who will read your manuscript and make recommendations as to whether to accept or reject it for publication. Unless the manuscript is inappropriate for review due to length and/or topic, manuscripts submitted to the International Journal of Vocational Education and Training are anonymously reviewed by three peer reviewers as noted above. You will receive a
publication decision within a reasonable amount of time (normally 4 to 6 months). Do not submit manuscripts concurrently under consideration by another publication or manuscripts that were previously published. Indicate a statement on the cover page that this manuscript is not being reviewed or has not been submitted for publication elsewhere.

Contact Information. The Co-Editors of the IVETA Journal are:
     Rose M. Baker, Co-Editor
     International Journal of Vocational Education and Training
     409C J. Orvis Keller Building, University Park, Pennsylvania 16803-1304
     U.S.A.
     Email: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
     Phone: 1.814.865.9919 Fax: 1.814.863.7532
and
     David Passmore, Co-Editor
     International Journal of Vocational Education and Training
     305D J. Orvis Keller Building, University Park, Pennsylvania 16802-1303
     U.S.A.
     Email: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
     Phone: 1.814.863.2583 Fax: 1.814.863.7532

Change of Address.
Request for change of address must be received at least two weeks before the publication date of an issue to be affected by the request. Undelivered issues resulting from changes of address cannot be replaced without charge.

Submitted by Sandra Pritz, General Secretary

The evaluation survey of IVETA products and services was conducted through a link from the members-only Intranet from January through March of 2007. There were only 25 respondents, so the results are not suited to the use of statistical processes. Of those who responded, 22 or 88% are individual members. Over half have been members for six years or more, and about a quarter have been members for only one year.

For a number of the survey items, a 5-point Likert scale is given, asking respondents to rate from 1 (low) to 5 (high). The common practice has been followed of assigning the term “neutral” or “medium” to a rating of 3, essentially meaning neither low nor high. This practice will be followed when grouping responses.

The following summary is intended to set forth the main “messages” expressed through the survey. Each item is listed in italics followed by the comments. In virtually every case, the closed-response item is paired with an open-ended item for explanation.

Membership:

Item: IVETA has four classifications of members (i.e. student, individual, non-profit and for-profit organizations), and has increasingly moving to an electronic format for all communications to keep costs down. Do you agree with this classification and approach?
It was noted, appropriately, that this item mixed two content topics and should have been split. Since 72% of the respondents chose “Yes,” it might be assumed that they meant yes on both counts. However, twelve people (48%) made comments, and only two of those indicated positives on both issues. Of those commenting about the classification, there was a roughly even split between those approving of the current system and those with suggestions for change, mostly to have sub-categories with greater specificity than the current system. Four comments about electronic communications indicated mixed reactions.

Item: Would you support an increase in dues to support more “hard copy” communications, and/or expanded services and products?
Almost two-thirds of the responses were positive, and approximately one-third negative. No one commented further.

Item: What ideas for outreach would you propose to increase membership? (IVETA now has about 250 members, but has not increased over the past several years)
A multiplicity of responses with a broad spread of ideas were voiced by 19 people (76% of those responding), which indicates that people were willing to take time to consider and share their thoughts on this important issue. The diversity of suggestions defies grouping or categorization and should be read one by one.

International and Regional Conferences: In addition to the Annual Mini-conference in conjunction with the American Career and Technical Education Association, IVETA co-sponsors International and Regional Conferences

Item: How useful are these Conferences to you? Rate from 1 (low) to 5 (high).
Although over one quarter of the respondents gave no opinion on this item, a majority of the total number of respondents (52%) gave a 4 or 5 rating, and only 8% a 1 or 2. Twelve percent gave a 3 rating.

Item: Have you attended any Conferences in the past 5 years?
A resounding two-thirds responded yes, and one third no.

Item: Should IVETA continue to co-sponsor these Conferences with partner countries?
All who responded (92%) said Yes, making this item one of the strongest indicators on the survey. Two respondents had no opinion. Twenty people provided suggestions, with the most frequent comments revolving around cost.

Annual Meeting: IVETA traditionally holds its Annual Meeting, including a mini-conference, just before the American Career and Technical Education Conference and Exhibition to take advantage of this opportunity and conserve travel costs for members.

Item: Should this format continue?
An almost three-fourths majority (72%) responded Yes. Twenty percent registered no opinion. Fifteen people commented, most of whom were in favor of the current procedure, with some additions/variation.

IVETA Internet Public Web Site (www.iveta.org). This site is one of IVETA’s major avenues of contact with its members and the general public.

Item: How useful is the public web site to you? Rate from 1 (low) to 5 (high).
A majority of the total number of respondents (56%) gave a 4 or 5 rating on this item, and only 12% responded with a 1 or 2. Over one quarter (28%) gave a 3 or “medium” rating.

Item: How often to you check the pubic internet Web Site for news and events about IVETA activities?
Almost half (48%) of the respondents responded “Usually after I get an EM about some IVETA related activity.” Another 32% responded, “Irregularly.” Only three respondents are accessing it frequently.

Item: Do you have any problem in downloading files (i.e. newsletter)?
A strong 84% are having no problem downloading files, and another 16% only sometimes.

Item: What suggestions would you have to improve the public web site?
The ten suggestions to improve the public web site were mixed in nature.

IVETA Intra Net Member Web Site (http://www.edupoli.fi/iveta). This site is only available to members (Access name is iveta password is intra)

Item: How useful is the member intranet to you? Rate from 1 (low) to 5 (high).
About a third of the total number of respondents (36%) gave a 4 or 5 rating on this item, and 20 % responded with a 1 or 2. Twenty percent gave a 3 or “medium” rating, and 24% had no opinion..

Item: How often to you check the member intranet Web Site for news and events about IVETA activities?
Only two people check the site frequently. A third check it irregularly and a quarter after being prompted by an email. Over a third rarely or have never checked it.

Item: What suggestions would you have to improve the intranet member web site?
Five members gave suggestions.

IVETA Newsletter: The IVETA newsletter is published and distributed in electronic form on the IVETA internet site (starting in 2006) on a quarterly basis.

Item: How useful is the newsletter to you? Rate from 1 (low) to 5 (high).
The newsletter got high usefulness ratings—80% of the respondents gave it a 4 or 5, and another 12% gave it a 3.

Item: How often to you read the newsletter for current news and events about IVETA activities?
It is important information that eighty percent of the respondents read the newsletter every quarter when it is distributed and another 12% after getting an email. This is clearly an important communication tool.

Item: Would you support the expansion of the newsletter into a longer “bulletin” that might highlight articles on key themes in TVET (i.e. alternatives for financing TVET, impact of the knowledge economy on TVET, alternatives for stimulating private and NGO sector delivery of TVET etc)? This would require more members, and others to get involved submitting articles.
Eighty percent responded Yes.

Item: What suggestions would you have to improve the newsletter?
The fourteen responses were varied.

IVETA Journal: The Journal has been published on a semi-annual basis since 1993, is a “refereed” journal, and the largest department of the Journal is devoted to empirical research articles. Starting in late 2006 it is being distributed to members in electronic form on the IVETA Intranet, with hard copies available at the cost of printing and postage.

Item: How useful is the Journal to you? Rate from 1 (low) to 5 (high)
Over half (56%) gave a 4 or 5 rating, with another quarter giving a medium 3 rating.

Item: How often to you read the Journal?
A majority (64%) of the respondents read the Journal every six months when it is distributed. The others read it irregularly or rarely.

Item: What suggestions, if any, would you have to improve the Journal (i.e., return to hard copy and increase member fees to cover full costs, reduce the emphasis on empirical research articles and put more emphasis on key emerging themes in TVET, make it a annual vs. semi-annual publication, etc,)?
This question elicited the greatest number of responses (25). These ranged from comments about its excellence to suggesting less emphasis on research to suggesting dropping the journal.

Professional Micro Grant Program (PMGP): The PMGP was started in 2002 to assist individual IVETA members from developing countries to experiment, adapt, and develop new approaches in VET and disseminate the results to the international VET Community. http://www.iveta.org/grant.htm It is financed from grants provided by Members and from IVETA, and provides grants up to USD 2,000.

Item: How useful do you think the PMGP is? Rate from 1 (low) to 5 (high).
Approximately one third (36%) responded with a 4 or 5. Over one quarter registered no opinion.

Item: Have you ever considered making a proposal for a grant?
Yes ( 8 ), No ( 76 ) Was Three quarters of the respondents said No. Sixteen percent were not aware of the opportunity, so the survey has served to make them aware.

Item: Have you ever considered making a grant to the PMGP fund?
Twenty percent responded Yes, 68% No, and 12% said they were not aware of the opportunity.

Item: What suggestions would you have to improve and publicize the PMGP?
Sixteen suggestions of a varied nature were made.

Overall Evaluation of IVETA: IVETA has been in existence for over 20 years, but has not been increasing in membership for the past several years, and we would like to increase membership and services.

Item: How useful is IVETA to you? Rate from 1 (low) to 5 (high)
More than half (52%) gave a 5 rating, and another quarter gave a 4 rating. Ratings of 3 and 2 were given by 16% and 8% of the respondents respectively, with no one giving a 1 or registering no opinion. The organization is greatly valued!

Item: Have you ever recommended membership to your colleagues?
Eighty-eight percent of the members responded Yes.

Item: What suggestions would you have to improve the administration and organization, publicity, and type of products and services that IVETA provides?
Only ten responses were made for improvements, while one person advised caution against changing services and processes built up over the years.
Participation in IVETA: IVETA is a volunteer organization, run for and by members.

Item: Which of the above listed activities would you be willing to assist in implementing (i.e. Newsletter development and editing, Journal development and editing, managing the Internet and Intranet, assisting with the Micro Grant Program including possibly making a donation to the revolving fund, helping with membership drives, serving as a member of the Executive Committee office, helping with organization of annual meetings and conferences, etc.)?
Fifteen people responded. Their names and willingness will be made available to the President.

Issue 1.2 - Adopted December 2008

(Changes from previous issue are highlighted in yellow.)

1.  Basis for the Bylaws
As provided for in the Constitution (Article 13), the IVETA Executive Committee is to agree on operating procedures to carry out the Goals and Objectives of IVETA (Bylaws).  The following are the operating Bylaws adopted by the IVETA Executive Committee, effective December 2008.

1.  Promoting professional linkages among international vocational educators and trainers.
1.1    Internet and Intranet Web Site, Broadcast Electronic Mail to Members.
1.1.1   The Executive Committee will identify an individual [The names of all technical coordinators and editors are listed in Annex 1] to coordinate all activities with service providers and select service providers. The Internet service provider is Jason’s Professional Graphics, Paso Robles, California, USA.
1.1.2   The objective of the Internet is to provide the general public access to information about the IVETA mission, administrative organization, products and services. The objective of the Intranet is to provide additional information to IVETA members that is available on the general public Internet site.
1.1.3   All communications regarding updating and upgrading of the Web Site are to be conducted though the Internet Coordinator.
1.1.4   Broadcast Electronic Announcements to all members (see following Hot Line Article) may be sent out in addition to placing information on the web; all such Broadcast Announcements are to be cleared by the IVETA President or his/her designee.
1.1.5   Hot Line.  The President, or his/her designee, may draft brief (i.e., one page) Electronic Mail Hot Line messages that will be sent to all members. The objective of Hot Line messages is to highlight current and pending events at IVETA and the profession in general. The Hot Line may be issued on a monthly, or as needed, basis and is intended to consolidate and improve the quality of communications and reduce fragmentation and the number of “single subject” traffic/messages sent to members’ in-boxes. The Hot Line is not intended to restrict or replace individual communications between members and the Executive Secretariat or replace other IVETA products (i.e., the Quarterly Newsletter). It is intended to give members a quick summary of events, and provide links to sources of more detailed information.
 
1.2    Newsletter Publication
1.2.1   The Executive Committee will identify an individual to coordinate Newsletter design and publication. The contents of each Newsletter are to be approved by the President.
1.2.2   The objective of the newsletter is to regularly inform members of IVETA past and future sponsored events, products, services, administrative changes, and procedures. In addition, the Newsletter may contain articles and papers on current topics in technical and vocational education, but which may not qualify for publication in the official IVETA Journal.
1.2.3   All communications regarding design and publication of the Newsletter are to be conducted through the Newsletter Coordinator.
1.2.4   The Newsletter will be published electronically every four months and a notice will be sent to all members and affiliates to signal its availability (normally through the use of the Hot Line).  In addition, the Executive Secretariat may provide the Newsletter electronically to Affiliate Members and/or others, who may not yet be formal members but who have specific interest in IVETA activities or are sharing their newsletters with IVETA.

1.3    Journal Publication
1.3.1  The Executive Committee will identify an individual to be the Editor responsible for the design and publication of the Journal and should review and approve the Publication Guidelines. The contents of each Journal, as provided for in the Constitution, are to be approved by the Editorial Committee of the Journal.  The Executive Committee may suggest a possible theme for an issue.
1.3.2  The objectives of the Journal, which reflects regional contributions and is international in scope, are to provide a forum for the discussion of vocational education and training issues and practice; to assist in the dissemination of information on research and practice; and to strengthen the lines of communication among individual researchers and practitioners, institutions, and organizations.  In addition, a platform is provided for individual views on relevant issues.
1.3 3  The Editor will nominate Journal reviewers, whose names are to be submitted to the Executive Committee for review and approval. At least fifty percent of the reviewers are to be IVETA members.
1.3.4   All communications regarding design and publication of the Journal are to be conducted through the Journal Editor.
1.3.5   The Journal will be published on a semi-annual basis and distributed electronically to all individual members via the Intranet an announcement of its availability (generally via the Hot Line ), and in hard copy to institutional members and others (at cost of printing and postage).
1.3.6   Individuals wishing to publish articles in the Journal must become members of IVETA to have their article accepted for publication. However the Editor may solicit and accept single lead articles for selected Journal topics/issues from non-members.

1.4    Regional and International Conferences
1.4.1    IVETA may co-host and/or sponsor international and regional conferences on selected topics of interest to members.
1.4.2    Any person or agency wishing to co-host a conference with IVETA, or use IVETA’s name for promotional purposes, must submit a formal letter to the IVETA Executive Committee requesting agreement to proceed.  The letter must have attached a completed Conference Template (See Annex  II).  The Executive Committee will consider the application and respond to the Proposer within 30 days.
1.4.3    Any Agency agreeing to co-host an international or regional conference with IVETA will organize a formal steering committee, which must include one member of the IVETA Executive Committee. For Regional Conferences, this member will normally be the IVETA Regional Vice President, and for International Conferences will be the IVETA President or his/her designee.  This member will be responsible for clearing plans for Conference planning and implementation based on the Conference Template included in Annex I.

1.5    Professional Micro Grant Program (PMGP)
1.5.1   Objective of the PMGP: To assist VET practitioners and students expand and obtain knowledge of best practice in VET and disseminate this knowledge to the international VET community. Full details of the program are included in Annex III.
1.5.2   PMGP Revolving Fund: The PMGP is established as a revolving fund and separate line item in the IVETA accounts.  Its express purpose is to receive donations from IVETA members and make grants to IVETA members from developing countries so as to facilitate the accomplishment of the overall goals of IVETA
1.5.3    PMGP Donors: Any IVETA member in good standing can contribute to the PMBP Revolving Fund by delivering funds the President of IVETA and designating it to the IVETA PMGP. There is no limit to the size of donations; however several categories of donors have been established.  IVETA is registered as a not-for profit NGO in the State of Minnesota, USA and, depending on the tax rules in a donor’s country, donations to the PMGP may be tax deductible. All donors will receive an annual report on income and disbursements from the Fund and have access to records as they may request. A small portion of donations, less than 10%, will be used to fund IVETA costs in administering the PMGP.
1.5.4    PMGP Grantees: Any IVETA member from a developing country, defined as a qualified borrower from the World Bank, who is a member of IVETA in good standing at the time of submission of a grant proposal is eligible to receive a grant. IVETA institutional members are not eligible for PMGP financing, nor are individual IVETA members from developed countries
1.5.5   Size of PMGP Grants: The IVETA PMGP has limited funds, and the PMGP is explicitly a micro-grant program that is designed to facilitate/expand, and not supplant, ongoing activities and disseminate them to the broader VET audience. As such, it is anticipated that most grants can be up to US$2,000 at the outset.
1.5.6   Application for PMGP Grants: Eligible IVETA members may apply at any time using a Standard PMGP Request for Proposal (RFP) application form. Proposals that do not follow the RFP format will be rejected. Proposals will be evaluated by the IVETA PMGP Committee on a periodic basis and rated according to the rating sheet in the RFP.
1.5.7   PMGP Administration: A Professional Micro-Grant Program Coordinator selected by the Executive Committee will administer the PMGP.  PMGP proposals will be reviewed by three IVETA members (normally the Vice President of the Region from which the proposal comes, the PMGP Coordinator, and one other person) designated by and under the general supervision of the IVETA Executive Committee

2.  Membership

2.1      Fees.
2.1.1    Fees are set by the Executive Committee.  Current fees may be found in Annex IV.
2.1.2    The Executive Secretariat will keep a roster (included in the directory) of contact persons for the Affiliate members and will collect their information on a regular basis, distributing information from them as appropriate for inclusion in the IVETA Hot Line and/or Newsletter. (see Articles 1.1.5 and 1.2.4).  

2.2    Term
The Membership period is for 12 months, and shall commence on the first day of the month after the payment have been received by the Treasurer.  The Executive Secretariat, in cooperation with the Membership Secretary, will send out membership reminders.

3.  Executive Committee and Secretariat

3.1    The Association Officers (Executive Committee) are elected for two years, serve without pay, and include a President; a President Elect; an Immediate Past President, not more than nine Vice Presidents, a General Secretary; and a Membership Secretary. The Officers shall form an Executive Committee and have voting rights during meetings.   A Vice President can run for only two consecutive terms and a President for one term.  Executive Committee members must have been paid-up members of IVETA for one year prior to taking office.

3.2    Roles of Executive Committee Members
3.2.1     President: The President shall lead IVETA in accordance with the Constitution and the stated purposes of the Association. The President shall preside at all meetings of the Association and of the Executive Committee and shall be responsible for the functioning of all committees. Should the President be absent or fail to perform the stated duties, the President Elect will then assume this responsibility.
3.2.2     President Elect: The President Elect shall provide the benefit of his/her experience to the President as suitable and shall serve in lieu of the President as necessary. In the event the President Elect cannot assume the responsibilities, the Executive Committee shall appoint a Chair Pro-tem who will act until either the President or President Elect may again assume such responsibilities or until the next election of officers.
3.2.3    Immediate Past President:  The Immediate Past President will provide general advice and counsel to the Executive Committee, and provide such assistance as requested by the President, based on past experience and IVETA policies.
3.2.4.    Vice Presidents: Each regional Vice President shall represent and promote the Association in his/her respective geographic region shall take concrete steps to identify a liaison contact person (s) in each country in the region. Each shall be responsible for initiating and maintaining professional contacts within and between regions, promoting the purposes of the Association, and reporting on significant developments within the region.  In addition, regional Vice-Presidents will communicate and coordinate efforts on an intra-regional basis.  In addition, the North American Vice President shall be responsible for planning or designating someone to plan and/or assist with the ACTE program.
 3.2.5    General Secretary: In consultation with the President, the General Secretary shall develop and distribute meeting agendas, keep accurate records of the Executive Committee and General meetings and deal with non-routine Secretarial issues for the Executive Committee (e.g. special surveys, updating of Official Rules and Regulations based on actions of the Executive Committee and ensuring they are updated on the Intranet).
Processing of official minutes of meetings will be as follows, so far as is practical: (a) the General Secretary will draft minutes within two weeks of meetings and circulate them to the Executive Committee who will have two weeks to comment; (b) the General Secretary will then forward the Minutes to the President for clearance, within one week, who will forward them to the Executive Secretariat for distribution to the Executive Committee and Intranet Coordinator for posting.  Annual meeting minutes will only be posted on the Intranet as drafts, because they will be formally be approved at the following Annual Meeting.
3.2.6    Membership Secretary: The Membership Secretary shall be responsible for developing and implementing outreach programs to solicit new individual and institutional members and retain existing members. This could include, but not be limited to, membership promotion campaigns, development of brochures and promotional materials, organization of IVET displays at conferences, development of membership promotional material, including information packages for use by Executive Committee members.  In executing these tasks, the Membership Secretary will coordinate with the Executive Secretariat (See Article 3.3).

3.3.     Executive Secretariat:  Provides leadership in advising and interpreting IVETA operating policies for the General Membership, advises the IVETA Executive Committee on the need for development and revision of operating policies, and provides administrative support to the IVETA Executive Committee and general membership in implementation of Operating Rules and Regulations adopted by the Executive Committee. The incumbent is an individual agreed by the Executive Committee on a biannual basis. The incumbent is paid an honorarium that is reviewed on an annual basis, is provided with a travel budget to allow him/her to attend selected IVETA events, and is reimbursed for all direct costs of implementing his/her duties. The incumbent is not an elected voting member of the Executive Committee. The qualifications for the incumbent are a minimum of a Bachelors Degree in Vocational/Technical Education (VTE) or a related field, experience in teaching and administering VET, experience with implementation of VET in multiple countries (including developing countries), demonstrated verbal and written communications skills, and expertise in word processing, Excel, booking principles, and use of the Internet. Within the above framework, the duties of the Executive Secretariat are as follows:
 
3.3.1  Communication with the Membership and General Public: responds directly to individual queries from individual members and the general public to clarify and confirm IVETA Policies, Rules and Regulations adopted by Executive Committee; and as necessary advises, and/or requests assistance, from the IVETA President, or other Executive Committee members or Coordinators, to clarify policies and regulations with members and the general public.
 
3.3.2  Membership Administration: has the lead responsibility for billing and receiving membership applications and funds, maintains membership data base and related list serve, communicates with individual members to clarify membership issues as necessary, and coordinates with and supports the Membership Secretary as needed to develop and implement of membership promotional campaigns.
 
3.3.3  Executive Committee Advice and Communications with Members: alerts the Executive Committee concerning the need for new and/or revised operating policies and regulations, and prepares draft policies and regulations for adoption if needed.  Assists with the preparation of broadcast communications to the General Membership, via the list serve, and sends out general membership communications (i.e., IVETA monthly Hot Line or other broadcast messages to all members) via the list serve as approved by the President.
 
3.3.4   Business Meetings and Conferences: provides support to the Executive Committee and others in organizing and implementing Executive Committee Meetings, Regional, and International Conferences.  Supports the IVETA President and the North American Vice President in organizing the IVETA Annual Business Meeting and Mini-conference (which is normally in coordination with the ACTE Convention).
 
3.3.5    Financial Activities: provides membership and other income information to the Treasurer on an ongoing basis and approves expense invoices for payment by the Treasurer.
 
3.3.6  IVETA Products and Services:  provides general support, as requested by related coordinators, for operation of the: (a) Intranet, (b) Internet, (c) Journal, (d) Newsletter, and (e) Professional Micro Grant Program.
 
3.3.7  Archives: maintains archives of IVETA policies, rules and regulations, products, correspondence, and financial records (in cooperation with the Treasurer).  Maintains the Association’s public documents as necessary.

3.4    Treasurer:  The incumbent is an individual agreed by the Executive Committee on a biannual basis. The incumbent is reimbursed for all direct costs of implementing his/her duties. The incumbent is not an elected voting member of the Executive Committee. The qualifications for the incumbent are a minimum of a Bachelors Degree in Business Administration, or a related field, experience in  administering VET, experience with implementation of VET in multiple countries (including developing countries), demonstrated verbal and written communications skills, and expertise in word processing, Excel, booking principles, and use of the Internet. Within the above framework, the duties of the Treasurer are as follows:

3.4.1    The Treasurer shall be responsible for receiving and accounting for the Association's funds.  The Treasurer will report on the financial status of the Association at Executive Committee and General Meetings, provide a final report within 45 days after the end of the Fiscal Year (December 31) and provide other reports when asked by the President.  The Treasurer has signature authority on financial transactions, along with the President or his/her designee.  The Treasurer will provide the Audit Committee (See Article 4.3) with IVETA financial records the day before the Annual Meeting.

3.4.2    The Treasurer is responsible for assuring that required processes are maintained with respect to IVETA’s 501(c )(3) Non-Government Organization and tax-exempt status so as to retain these designations, such as renewal annually with the Minnesota Secretary of State’s Office of the name, President, and contact information.  Should the organization receive over $25,000 in gross receipts in a calendar year, a Form 990 tax form would need to be filed with the IRS.

4.    IVETA Committees and Awards

4.1    Nominating Committee: Upon assuming office, the President shall appoint a committee to nominate a slate of candidates for Association officers for the subsequent term of office. The Nominating Committee shall select candidates for each elected office and prepare the election ballot.
4.1.1    Procedures for Nomination of Officers
·    The Nominating Committee can meet through phone conferencing or
email, but should start its work in a timely way, early in the year of the election.
·    Eligibility: To run for office, a member must be paid up and in good standing for at least one year.  The Executive Secretariat will provide the committee a list of those who meet the criteria of eligibility by region.
·    Executive Committee members may be elected for two two-year terms with the exception of the President, who serves for one two-year term.
·    Place a call for nominees in the Newsletter so that Association members may submit names of nominees to the Nominating Committee.  Check any such submissions with the list of those eligible.
·    Identify person(s) interested in running for each position.  
·    Contact those who are eligible to ascertain their interest in running for office and to provide them with information about the office.  
·    Prepare a slate of officers from those who have agreed to run for office (write in’s are accepted on the ballot).
4.1.2    Procedures for Election of Officers
·    Collect biographical statements and pictures of candidates for office and publish them on the Intranet site and in the newsletter by September prior to an election.
·    Email a ballot in late September to those members eligible to vote via the Listserve, which allows assurance that only those eligible to vote do, in fact, vote.  Ask for the ballots to be returned by October 30 to the Executive Secretariat.  
·    Count the election ballots at an Executive Committee meeting prior to the Annual Meeting.
·    Ask the Executive Committee to certify the election results at annual Executive Committee meeting.
·    Present the results at the annual business meeting.

4.2    Program Committee at ACTE: The Vice President for North America (or his/her designate(s), shall be responsible for organizing the content of the international program in conjunction with the Association for Career and Technical Education (ACTE) annual convention.  This involves selecting a desired structure and theme and communicating an invitation for presentation proposals with guidelines for such submissions.  Selections shall be made from the applications and all applicants informed of the results.  Logistics should be coordinated with the Executive Secretariat and communications continued with the presenters.  

4.3    Audit Committee:  Upon assuming office, the President shall appoint a person/committee with financial expertise to audit the financial records. This appointment process shall occur at least two months prior to the annual business meeting. The Treasurer shall submit the records to the Audit Committee at least one day in advance of Annual Meetings as is consistent with safeguarding them. Findings shall be reported at the annual meeting and supplemented by a written report.

4.4    Awards Committee:  The objective of the Awards is to recognize individuals and organizations for significant contributions to the development of international vocational education and training, and/or for continuing service and support to the Association  Recipients may include individuals, companies, government agencies, and organizations that support the international efforts of the association and its members.

4.4.1    Procedures for Awards: The Executive Committee will identify an IVETA member to Chair the Awards Committee.  The Chair will form a Committee with a minimum of three members, and the Committee with act independently of the Executive Committee, so that the process is objective and the intent of the awards is maintained.  The Awards Committee will seek nominations for the IVETA Awards, select awardees, and arrange the presentation processes.  Awards will be presented annually at an awards luncheon held on the occasion of the Annual Business Meeting, except for the Silvius-Wolansky Award which is to be made at International IVETA conferences, when held.  

4.4.2     Selection of Awardees: The Chair of the Awards Committee shall invite all IVETA members, at least once annually, to submit nominees for awards to the Committee by a given date sufficiently in advance of the expected date of the presentations to allow for suitable processing and preparation. Announcement will be made in the IVETA Newsletter and on the Web Site, with Executive officers informed also by email.  All nominations should be made in writing.  Nominations for the Silvius-Wolansky Award must be submitted through the nominator’s Regional Vice-President; other nominations can be submitted directly to the Chair of the Awards Committee.  Information should be included that describes activities to support the nomination.  On receipt of nominations, the Chairman shall work with other members of the Committee and seek further information about the nominees as necessary.  The Committee shall decide and agree upon the names of award winners.  Wherever possible, the names of award winners will be kept confidential until the awards ceremony takes place.

4.4.3 Presentation of the Awards: The Chairman of the Awards Committee will liaise with the organizer of the conference or the event at which the awards are to be presented, regarding arrangements for presentation.  A member of the Committee will arrange for the preparation of the required plaques and certificates with the necessary inscriptions.  The Chairman, or a designated member of the Committee, will prepare an Order of Presentation stating the name and purpose of each award, the names of recipients with a summary of their achievement, and the name of the IVETA officer or member making the presentation.

4.4.4    The Awards are as follows:

·    The Silvius-Wolansky Award is awarded to an Outstanding Leader in Technical Vocational Education, an individual not necessarily a member of IVETA who has made significant contributions to the advancement of technical vocational education and training at the local, national, and international levels.   The award honours the work of Dr. G. Harold Silvius and Dr. William Wolansky, outstanding leaders committed to vocational education and training and supportive of international programs.  The award is sponsored by Iowa State University and the recipient receives an engraved plaque and a cheque for US$300 (subject to available funding).  IVETA administers the award and is responsible for ensuring global representation when selecting the recipient.

·    The Joel Magisos Exceptional Service Award is awarded to recognize long-term individual achievement in support of IVETA.  Particular attention is placed on activities relating to the continuing development and growth of the organisation. A nominee must be a current member of IVETA who has been involved in Association activities over several years.  The award honours the contributions to IVETA of Joel Magisos, a sustaining Charter Member.  The recipient receives an engraved plaque.

·    The Robert D. Cain Business Organization Awards are awarded to companies, government agencies, or educational institutions in recognition of support of IVETA, such as sponsorship of general association programs, conference activities, work release for association participation, publicity and publication assistance. Robert D Cain was a long-term business member who made significant contributions to IVETA. Plaques may be awarded for continuing support to the Association and Certificates for new or specific support

·    The Valued Supporter of IVETA award is awarded to an individual for exceptional support during the last year.  Activities may include membership recruitment, fund raising, organization of conference programs, and work on Association publications.  A nominee must be a current member of IVETA who has preferably been involved in Association activities for several years.  The recipient receives an engraved plaque.

5.   Meeting Procedures

5.1     Robert's Rules of Order shall apply in all General Membership and Executive Committee meetings (See Annex V for a summary.)

5.2    Minutes of General Membership and Executive Committee meetings are to be taken by the General Secretary and submitted to the President for review before dissemination. Final minutes of Executive Committee meetings and draft Minutes of General Membership Meetings are to be placed on the Intranet within 45 days of each meeting (See Article 3.2.4.)

5.3    Meetings:  the Annual General Membership Meeting and Semi-Annual Meetings of the Executive Committee are to be held at locations and times agreed upon by the Executive Committee.

6.  Organizational Structure

6.1     Constitution:  The initial formal Constitution forming IVETA was agreed to in Los Angeles in November 1984. The latest amended version of the Constitution was agreed to in November, 2006, in Atlanta, Georgia, and is posted on the IVETA Internet site.  

6.2.1    Legal Status: IVETA is incorporated as a non-profit organization in the State of Minnesota,
U.S.A.  This incorporation is necessary to attain federal tax-exempt status with the U.S. Internal Revenue Service.  IVETA received its Certificate of Incorporation on August 24, 2001 (see Annex VI), based on information provided in an application that included the Articles of Incorporation.  For IVETA, the Articles of Incorporation referenced the organization’s existing Bylaws.
Each year the organization must register with the Minnesota Secretary of State to affirm its continuing operation and provide updated information regarding its President and administrative offices (in this case, the Executive Secretariat).  There are no fees associated with the annual registration as long as it has not lapsed.  Registration can be accomplished online.  The Executive Secretariats is responsible for the annual affirmation process.

6.3    Tax Status: Following an “advance ruling period” that was in place from February 2002-September 27,2006, IVETA has been classified by the U.S. Internal Revenue Service as a 509(a)(2) Public Charity, and as an organization exempt from U.S. Federal income tax under section 501(c )(3)of the Internal Revenue Code. (See Annex VI)
Federal income tax return submissions are not required unless the gross receipts of the organization are $25,000 or more.  However, it is recommended that labeled forms received by the Executive Secretariat be signed and returned in accordance with the regular due date as a means of maintaining contact with the US Internal Revenue Service (IRS).

   1. DOWNLOAD List of IVETA Editors & Tech Coordinators

   3. DOWNLOAD IVETA Professional MicroGrant Program information package

   4. DOWNLOAD IVETA Membership Fees

   5. DOWNLOAD Summary of Roberts Rules of Order

   6. DOWNLOAD IVETA Articles of Incorporation

CLICK HERE TO GO TO IVETA CONSTITUTION